Privacy in Business Documents: Why Your Information Should Never Leave Your Control

The New Reality of Document Management

In a world where digitalization is advancing rapidly, companies handle more and more sensitive documents: contracts with confidentiality clauses, financial reports, business strategies, employee and customer data. The question is no longer whether to digitize, but how to protect that information.

The Problem with Cloud-Based AIs

When you upload a document to a conventional AI platform (ChatGPT, Claude, Gemini web version), that document:

1. Is transmitted to external servers - Your information leaves your control
2. May be used to train models - Your contracts could "teach" the AI
3. Is stored in unknown jurisdictions - Where is your information really?
4. Is subject to third-party policies - Which can change without notice

Real Consequences

Imagine these scenarios:

• A law firm uploads a confidential merger contract for analysis. That information is now on the servers of an American tech company.
• An accounting firm processes their clients' tax returns with AI. Financial data of hundreds of people becomes exposed.
• A notary's office uses AI to review wills. Extremely sensitive estate information circulates on the internet.

The Legal Framework: GDPR and Beyond

The General Data Protection Regulation (GDPR) clearly states:

Personal data must be processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful processing.

Using AI services that process data on external servers may constitute an international data transfer, with all the legal complications that entails.

The Solution: Local and Private AI

was created precisely to solve this problem. Our approach:

• Local processing: Documents are analyzed on your infrastructure or on dedicated European servers
• No training with your data: Your information is never used to improve AI models
• Complete traceability: You know exactly what happens with each document
• Regulatory compliance: Designed from the start to comply with GDPR

Recommendations for Businesses

1. Audit your current tools: Where do the documents you upload to AIs go?
2. Establish clear policies: Define which documents can and cannot be processed externally
3. Train your team: Document security is everyone's responsibility
4. Consider private solutions: offers the power of AI without compromising privacy

Conclusion

Artificial intelligence is a powerful tool for document management, but not at any price. Your confidential information deserves protection. With , you get the best of both worlds: the efficiency of AI and the peace of mind knowing that your documents never leave your control.

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Want to learn more about protecting your company's information? Contact us